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AFRIK-IT  July 1998

AFRIK-IT July 1998

Subject:

South African Y2k State of the Nation

From:

Chris Anderson <[log in to unmask]>

Reply-To:

African Network of IT Experts and Professionals (ANITEP) List

Date:

Fri, 3 Jul 1998 19:04:12 +0200

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (250 lines)

Attached is the first public Y2k Status Report on South Africa.
This is an important first for us as it is the first time that an overall
country position has been available. I think congratulations are in order
for Mohamed Madhi and his team.
(Their latest motto : "The Bug Stops here")
----------------------------------------------------------------------------
-------
               Y2K State of the Nation Report
                        Mohamed Madhi

                    NYDSC - 24 June 1998

Progress Report
- Impact Assessment Summary
- Government Mission Critical Systems
- Highlights & Lowlights - Y2K Center
- International Trends
- Recommendations

Overall Status - Timeous Completion
- 70% of government departments anticipate completing in
 time.
- 80% - local authorities, excl. embedded systems
- 90% - large organisations
- SMME's results not statistically reliable


Overall Assessment
- Survey of over 3000 organisations, govt. depts., LA's,
 SMME's etc.
- Responses (10%) analysed by a team of risk analysts and
statisticians from NYDSC and the CSIR.
- Results cross-correlated with data from other surveys,
notably Reserve Bank & private sector, international
benchmarks, ops room data and sector committees feedback.

Status - Budgets
- 46% of government departments have prepared budgets
- 65% of local authorities
- 61% of large organisations

Status -Project Teams
- 40% of government depts. have inadequately skilled
 project teams
- 53% of local authorities have inadequate skills
- 20% of large organisations have inadequate skills


Status - Quality of Action Plans
- 36% of govt. dept. action plans inadequate
- 40% of local authorities action plans inadequate
- 24% of large organisations action plans inadequate

Status - Recovery Processes
- 42% of government departments have Recovery Processes in
 place
- 39% - local authorities
- 78% - large organisations

Status - Contingency Plans
- 42% of govt. departments have contingency measures in
 place
- 37% - local authorities
- 60% - large organisations

Status - Expenditure Ratios
- Government. Departments - 1.5% of budget spent on Y2K
 project
- Local Authorities - 0.3% of budget
- Large Organisations - 7%

Status - NYDSC Conclusions
- Government departments and local authorities have
 underestimated time required for completion.
- Sector committees provide a forum to correlate data -
these indicate budget provisions have not been correctly
estimated.
- 40% of project work will be completed in the last two
quarters of 1999 for those departments that have already
begun.
- Projected national compliance would be between 50-60 %.
Current calculated value is 15-20 %

Government Mission Critical Systems
- 68 mission critical systems identified.
- Six generic phases of Y2K project progress defined.
- Systems categorised in terms of phase of Y2K project.

Project Phases
- Phase 1 - Assessment
- Phase 2 - Analysis and Planning
- Phase 3 - Remediation
- Phase 4 - Integration
- Phase 5 - Testing
- Phase 6 - Support

Phase One - Assessment
- Dept of Justice
  - Cash deposit account system
- Dept of Labour
  - UIF
- Dept of Land Affairs
  - Critical project data system
- Public land inventory
- Deeds registration system
- Cadastrial system
- Prov. Admin - Northern Province (not started)
  - Bus operator subsidy management system
  - Book manager system
- Examination system
- Social pension system
- Financial control system
- Pharmaceutical distribution system

Phase Two - Analysis & Planning
- Dept of Finance
  - Stock System
- Bonus System
- Dept of Minerals and Energy
  - Magic system
- Dept of Welfare
  - Social security system
- Dept of Education
  - SAPSE
- EMIS
- Examinations
- Provincial Administration - Gauteng
  - Examination system
- Pension system
- Provincial Administration - Mpumalanga
  - Education/college systems
- Provincial Administration - North West
  - Walker financial system
- Medical stores system
- Hospitals system
- Cheque clearing center systems
- Examination system
- Provincial Administration - Eastern Cape
  - Eastern Cape Financial system
- Provincial Administration - Western Cape
  - Cape hospitals system
- Obstetric system
- Neonatal ICN system
- Laboratory system
- Regis GIS system
- Groote Schuur system
- Examination system
- Welfare subsidy calculation system

Phase Three - Remediation
- Dept of Housing
  - National housing database
- First time home buyers interest subsidy scheme
- Dept of Public Works
  - Works control system
- Property management system
- Dept of State Expenditure
  - Pas/Logis system
- Financial management system
- Persal system
- BAS (Phase two)
- Dept of Transport
  - National transport information system
- South African Revenue Service
  - Pay as you earn
- Retirement fund tax system
- Income tax system
- Value added tax system
- Dept of Correctional Services
  - Admission and release system
- Persnav
- South African Police Service
  - Crime Application system
- Support application system
- Department of Defence
  - Logistics information system
- Financial management system
- Personnel management system
- Medical information system
- Intelligence information system
- Corporate information center system
- Client -server based logistical management system
- Aircraft systems (5)
- On board ship systems (3)
- Dept of Agriculture
  - Drought disaster system
- Department of Home Affairs
  - Population register & machine readable passport system
- Movement control system
- National traffic information


Mission Critical Systems Summary
- Assessment Phase
  - 12 systems
- Analysis and Planning Phase
  - 24 systems
- Remediation Phase
  - 30 systems
- Integration or Testing Phase
  - None


Y2K Center - Highlights
- JSE Y2K disclosure requirements for listed companies
 adopted as per NYDSC recommendations.
- Strong private sector co-operation and support
- Local Authorities project awareness increased from less
than 5% to over 50% due to awareness campaign and Public
Sector committees.
- SMME awareness raised as measured by the number of calls
received at help desk on toll free number.
- NYDSC rated among top 5 Y2K Govt. bodies globally by
Gartner and other international experts.
- Compliance definition being more frequently used as a
benchmark
- SADC countries view NYDSC as center of excellence


Y2K Center - Lowlights
- Staff being sought after by industry and hence retention
 could become a problem.
- National Y2K Training program has not seen substantial
progress due to private sector skepticism
- IT Association not happy with compliance definition, want
standard to be lower than Europe and North America
- Dumping of non-compliant equipment not monitored

Key International Trends
- Australian government has introduced tax breaks for
 companies undertaking Y2K compliance conversion.
- Singapore and Britain have announced aid to SMME's with
respect to Y2K work.
- Some American companies who have started the testing
phase report significant problems.

Recommendations
- Anti-dumping legislation be introduced for non Y2K
 equipment and software
- Tax concessions be investigated for SMME's
- A National Y2K Awareness day be declared on the 500th day
before 1/1/2000 (19/8/98).
- Executive pressure be exerted to ensure government
mission critical systems are compliant.
------------------------------------------------------------------------
Chris Anderson          email:                       [log in to unmask]
Y2K Cinderella Project          [log in to unmask]
http://www.cinderella.co.za             Striving for Year 2000 Compliance
------------------------------------------------------------------------

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